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Enterprise System Catalog

VENDOR AND PRODUCT: Filemaker, Inc., FileMaker Pro 

SYSTEM PURPOSE: Database system: track permits, purchase order contracts, contractor information.

CATEGORIES/TYPES OF DATA: Customer contact information

DEPT./PRIMARY CUSTODIAN: Not applicable

FREQUENCY OF COLLECTION: As needed

FREQUENCY OF UPDATE: As needed

VENDOR AND PRODUCT: Corel Corporation, WordPerfect 

SYSTEM PURPOSE: Policies; procedures; correspondence; daily/monthly statistical records

CATEGORIES/TYPES OF DATA: Minutes; Ordinances; data of daily operations.

DEPT./PRIMARY CUSTODIAN: Not applicable

FREQUENCY OF COLLECTION: As needed

FREQUENCY OF UPDATE: As needed

VENDOR AND PRODUCT: Microsoft Corportaion, Word, Excel, PowerPoint, Outlook 

SYSTEM PURPOSE: Policies; procedures; correspondence; marketing; daily/monthly statistical records

CATEGORIES/TYPES OF DATA: Tex; graphics; numerical data of daily operations.

DEPT./PRIMARY CUSTODIAN: Not applicable

FREQUENCY OF COLLECTION: As needed

FREQUENCY OF UPDATE: As needed

VENDOR AND PRODUCT: Fujitsu Computer Products of America, Inc., ScanSnap 

SYSTEM PURPOSE: Scanner: Web posting materials; digital copies; correspondence

CATEGORIES/TYPES OF DATA: Agendas; board packets; Minutes; Resolutions; Ordinances; correspondence

DEPT./PRIMARY CUSTODIAN: Not applicable

FREQUENCY OF COLLECTION: As needed

FREQUENCY OF UPDATE: As needed

VENDOR AND PRODUCT: IBM, Lotus SmartSuite 

SYSTEM PURPOSE: Statistical records; policies; procedures; maintenance schedules; employee tracking;

CATEGORIES/TYPES OF DATA: Text; graphics; numerical data of daily operations

DEPT./PRIMARY CUSTODIAN: Not applicable

FREQUENCY OF COLLECTION: As needed

FREQUENCY OF UPDATE: As needed

ALTERNATIVE NAME: Accounting 

SYSTEM PURPOSE: Accounting; benefits fees;

CATEGORIES/TYPES OF DATA: Financial transactions; Vendor ID; property owner information;

DEPT./PRIMARY CUSTODIAN: Not applicable

FREQUENCY OF COLLECTION: As needed

FREQUENCY OF UPDATE: As needed

ALTERNATIVE NAME: PMS 

SYSTEM PURPOSE: Track road maintenance

CATEGORIES/TYPES OF DATA: Road repair priorities; life of road

DEPT./PRIMARY CUSTODIAN: Not applicable

FREQUENCY OF COLLECTION: As needed

FREQUENCY OF UPDATE: As needed

VENDOR AND PRODUCT: Adobe Systems, Inc., Adobe Acrobat 

SYSTEM PURPOSE: Correspondence; share documents; marketing

CATEGORIES/TYPES OF DATA: Text; graphics; numerical data of daily operations

DEPT./PRIMARY CUSTODIAN: Not applicable

FREQUENCY OF COLLECTION: As needed

FREQUENCY OF UPDATE: As needed